Alabaster CityFest Sponsorship Form

In order to offer this free event to the community, we depend on generous contributions from our sponsors. Monetary sponsorships are the most helpful, but we are open to discuss in-kind sponsorships if your goods or services are relevant to the event. Or we accept tax-deductible donations to Alabaster Arts Council, a non-profit 501c3 organization, and can use those donations toward educational grants and scholarships, which frees up remaining sponsorships for community entertainment.

All sponsor benefits are available to sponsors who submit their sponsorship forms by April 1st. Forms received after April 1st may miss out on some sponsor benefits due to production schedule deadlines. We will accept sponsor forms up until a few days prior to the event, but you may only be able to receive VIP armbands and VIP parking passes at that point. We will do what we can to include all sponsors in every opportunity. Feel free to email us at cityfest@alabastercityfest.com if you have any concerns.

Don't Wait to Fill This Form Out -- The Sooner the Better!
In order to take advantage of all Sponsor Advertising Opportunities, we need your information by April 1st. After this date, we will include your business in all advertising opportunities that have not been finalized.
Are you interested in a MONETARY sponsorship or an IN-KIND sponsorship?*
In other words, will you be contributing CASH (monetary), or are you hoping to exchange equipment use, food or a skilled service in exchange for sponsorship (in-kind)?
- Monetary Sponsorship
- In-Kind Sponsorship
Sponsorship Level (Monetary)*
- Title ($25,000)
- Diamond ($15,000)
- Platinum ($10,000)
- Gold ($5,000)
- Silver ($3,000)
- Bronze ($1,000)
- Patron ($500)
Sponsorship Level (In-Kind)*
Choose the sponsorship level based on the "suggested" value of your contribution. Alabaster Arts Council will review and confirm with you the approved value.
- Platinum ($10,000+ value)
- Gold ($5,000 - $9,999 value)
- Silver ($3,000 - $4,999 value)
- Bronze ($1,000 - $2,999 value)
- Patron ($500 - $999 value)
In-Kind Contribution*
Please provide specific details of what you will be providing in exchange for sponsorship recognition. Include a suggested value to be reviewed by CityFest Committee.
Business Name*
Business Address*
Street Address Address Line 2 City State ZIP Code
Sponsor Website
IMPORTANT: Please fill this out so that we can include a link to your business website from our cityfest website. And depending on your level of sponsorship, we may also include a link to your website using social media.
Primary Contact Person
Contact Name*
First Last
Cell Phone*
Alternate Phone
Email*
Enter Email Confirm Email
Choose Your Complimentary T-Shirt Sizes
Your sponsorship includes complimentary Alabaster CityFest T-Shirts. The quantity you receive depends on your Sponsorship Level. Please include the quantity of shirts you'd like per size, with the TOTAL within your sponsorship allotment.

Patron Level = 2 shirts total	Bronze Level = 4 shirts total	Silver Level = 8 shirts total	Gold Level = 16 shirts total
Platinum Level = 20 shirts total	Diamond Level = 30 shirts total	Title Level = 60 shirts total

Youth Small QTY
Youth Medium QTY
Youth Large QTY
Adult Small QTY
Adult Medium QTY
Adult Large QTY
Adult XL QTY
Adult 2XL QTY
Adult 3XL QTY
Adult 4XL QTY
Vendor Exhibit Booth During Event
WAIT - We need your T-Shirt Sizes! Did you provide this info ABOVE?*
- Yes, I provided all sizes
- No, but I will email sizes to cityfest@alabastercityfest.com ASAP!
Would you like to reserve a sponsor vendor booth?*
A 10x10 vendor booth is complimentary (by request) with all Sponsorship Levels. A 15x15 food vendor booth will be considered with GOLD ($5,000) level sponsorships or higher. Additional booth space can be requested but must be approved by AAC.
- Yes
- No
Type of Vendor Booth Needed*
- Informational or Arts & Crafts Booth
- Food Vendor
Informational or Arts & Crafts Booth*
- 10' x 10' ($0 - complimentary w/sponsorship)
- I'd like to request more space than 10x10. I will explain WHY under "Product Description"
Food Vendor Booth*
- 15' x 15' ($0 - w/Gold Sponsorship or higher)
NOTE: Certificate of Insurance May Be Required*
All food vendors must provide proof of insurance ten (10) days prior to the festival. Non-food vendors may be required to provide coverage of insurance as determined by the Alabaster Arts Council. Read sections 2 and 5 in Vendor Guidelines (https://www.alabastercityfest.com/vendor-application/) for more information.
- Yes, I understand and agree to these terms.
- No, I do not understand and need more information.
NOTE: CityFest accepts no responsibility for Vendor's property*
Alabaster Arts Council, or CityFest, does not accept any responsibility for Vendor's property. It is the responsibility of the Vendor to make sure his/her equipment and other personal belongings are completely covered and secured. Read section 7 in Vendor Guidelines (https://www.alabastercityfest.com/vendor-application/) for more information.
- Yes, I understand and agree to these terms.
- No, I do not understand and need more information.
NOTE: Hold Harmless and Indemnification Agreement*
I have read the "Hold Harmless and Indemnification Agreement" (section 20), as well as the "Limitation of Damages" statement (section 21) in the Vendor Guidelines (https://www.alabastercityfest.com/vendor-application/), and I fully understand and agree.
- Yes, I understand and agree to these terms.
- No, I do not understand and need more information.
NOTE: Some Giveaway Items Restricted During Event*
Most sponsors enjoy giving away branded promotional items during CityFest -- and we love that! It draws attention to your booth, which is the goal. But, due to so many products and services being represented, and with so many sponsors giving items away, we do have some restrictions. BE SURE YOU LET US KNOW your giveaway plans before you invest in purchasing items. *Items that are definitely not allowed for giveaway include WATER, nor any beverage or food. Another known restricted item are cooling towels. This list is not all inclusive, and may change each year. So please get your giveaway items approved to eliminate last minute conflicts.
- Yes, I understand and agree to these terms.
- No, I do not understand and need more information.
Product Description
Briefly describe all products to be sold in your vendor space, or services being represented. For any food-related items, include approximate pricing. All food items must be listed for Health Department approval. NOTE: NO soft drinks or bottled water (or anything competing with our co-title sponsor) will be sold or handed out for free by Vendors. Food Vendors are allowed to sell only non-soft drink/non-bottled water beverages with prior approval through the CityFest Vendor Coordinator.
Briefly Describe All Products/Services*
Photos of Your Booth & Merchandise
If you are selling merchandise at CityFest, you are required to forward photos of all merchandise being sold during the event. UPLOAD THEM HERE, or if you have any trouble, you can email photos to vendors@alabastercityfest.com. Forward those photos immediately, as they are part of the approval process. For Food Vendors, it would be very helpful to send photos of your electrical hookup so that we are sure to match your needs.
Drop files here or

Max. file size: 512 MB.
Electricity
Do you need Electricity for your Vendor Booth?*
Limited electricity available, so we need to know if you require electricity. You must provide your own extension cords, which will run from the power supplied at the back of your booth, to whatever you are plugging up. Subject to inspection. The cost of electricity is waived to sponsors.
- No electricity needed
- Yes - 110V Outlet (up to 20 AMPS - standard outlet)
- Yes - 220V Outlet (up to 30/50AMPS) - **not standard
I have read and understand the Alabaster CityFest Vendor Guidelines (sections 1 - 25).*
As a CityFest Sponsor, we try to work with you one-on-one, but we may forget to explain all the vendor details and guidelines. Be sure you read through 'Vendor Guidelines' completely so that you have all the relevant details. https://www.alabastercityfest.com/vendor-application/
- Yes, I have read & understand the Vendor Guidelines
I understand that I will be unloading/loading at the curb of an 8 acre field, and hauling everything for my booth hundreds of yards...*
I have read Section #9 in the vendor guidelines and I understand that there is a tight window for loading and unloading, and that I can only park at the curb for a short period of time to unload/load the contents of my booth. And that I will need a wagon, carts or bins with wheels to roll EVERYTHING to my booth, which requires walking and hauling everything for hundred of yards. No vehicle is allowed on the grass! Anyone who drives their vehicle on the grass is subject to prosecution.
- Yes, I have read this and understand I will be hauling the contents of my booth across acres of field
Your Company Logo
UPLOAD YOUR COMPANY LOGO HERE
FOR NEW SPONSORS (excluding Patron Level): We will need a high resolution vector image logo (.eps or .ai format) in order to print correctly on t-shirts and other advertising materials. If you have a high resolution .jpg image, please send that as well.
FOR NEW PATRON SPONSORS: We will need a good resolution .jpg image of your logo for our website. Your company will be listed in text on other advertising materials.
FOR RETURNING SPONSORS: Unless your logo has been changed since your last sponsorship, we should have what we need on file already.
Drop files here or

Max. file size: 512 MB.
Additional Questions or Comments?
If you have any comments or questions that need to be sent our way, please add those here. Thanks!
Sponsorship Payment Options*
- I'd like to pay by check
- I'd like to pay via PayPal
- I'd like to pay online by Credit Card
Pay Online by Credit Card
We will send you an invoice by email from squareup.com. You can then pay by credit card online.
Pay via PayPal
Search for "Alabaster Arts Council" or "cityfest@alabastercityfest.com" and PLEASE select payment type "Friends and Family" so that no additional fees are added.
Mail Your Check to:
Alabaster Arts Council
1109 1st Street South
Alabaster, AL 35007

We offer incredible sponsorship benefits, depending on your sponsorship level.

If you are planning to set up a complimentary vendor booth, please review the Vendor Guidelines.

Alabaster CityFest Sponsorship Form

Don't Wait to Fill This Form Out -- The Sooner the Better!

Primary Contact Person

Choose Your Complimentary T-Shirt Sizes

Vendor Exhibit Booth During Event

Product Description

Electricity

Your Company Logo

Pay Online by Credit Card

Pay via PayPal

Mail Your Check to: